Paper and Poster Files and Deadlines
The conference steering committee will offer a series of free virtual paper sessions between October 29, 2020 and March 17, 2021. Please visit the program page and the Ex Ordo website for a schedule and more details on paper sessions.
Presentation slides (optional, for inclusion on the conference website) are due one week before your virtual presentation slot.
All accepted authors are encouraged to submit a final paper, regardless of whether you present virtually or not. Final papers will be due on a rolling basis for presenters (one week after your presentation). Final papers for authors not presenting are due November 30, 2020.
October 29 (DEI)
- Slides due October 22
- Final papers due November 13 (note: more time allowed here since this is the first session)
November 18 (Organizational Issues/Assessment Programs)
- Slides due November 11
- Final papers due November 25
December 16 (Space and Critical/Theoretical Assessment)
- Slides due December 9
- Final papers due December 23
January 21 (Methods & Measurement)
- Slides due January 13
- Final papers due January 28
February 18 (Services)
- Slides due February 11
- Final papers due February 25
March 17 (Teaching & Learning and Value)
- Slides due March 10
- Final papers due March 24
The conference planning committee is considering offering virtual poster sessions in some form. More information is forthcoming.
Posters (for inclusion on the website) are due October 26, 2020. Please submit your PDF poster files by uploading them to the Ex Ordo platform (see a how-to here), uploading them to a shared Google folder or by emailing them to firstname.lastname@example.org. Please name your files as “Corresponding author last name-first few words of the title” (example: Oakleaf-Connecting the Pipes).
There are not specific guidelines for posters in terms of size or style. Please visit the Training and Resources page and the Accessible Posters and Slides page for some tips about effective poster design and accessibility.
Virtual Paper Presentation Guidelines
Presentation Options and Logistics
Authors will have the option to present their materials in the following ways:
- Presenting live during the webinar and sharing their screen
- Presenting live during the webinar and having the webinar moderator/host share the screen (file must be submitted in advance, one week before presentation)
- Playing a recording of their presentation through screen sharing and being present for a live Q&A
- Having the moderator/host screen share the recorded presentation and being present for a live Q&A (file must be submitted in advance, one week before presentation)
Each session will include 8–10 paper presentations on a common theme. A moderator will welcome the audience, coordinate the speakers, and keep time.
Sessions will be conducted via Zoom webinars. Attendees will be muted, and all presenters for that session will be invited as “panelists,” giving them the ability to mute/unmute themselves and share their screens. Each session will have a moderator. Moderators will make opening remarks, introduce speakers, and facilitate Q&A. ARL staff will serve as tech coordinators during each session.
Presenters should discuss the key points of their work within the allotted time frame. Presenters should prepare to submit their final paper for the conference proceedings, but should avoid reading their paper during the session. Visit the resources page for tips on creating effective presentations and posters.
Presentations will be 10–15 minutes each, followed by a 5 minute live Q&A for a total of no more than 20 minutes. Please limit your presentation to 3 presenting authors for live presentations (no limit for recorded presentations). All authors may participate in the live Q&A.
Recommendations for Recording Your Presentation
An easy way to create a recorded video presentation from your slides is to use the voice over feature built into PowerPoint. First, be sure your slides are finalized. Under the “slide show” tab, select the “Record Slide Show” button > start recording from beginning. This will put you in presentation mode, where you can press the space bar or use the arrow keys/mouse to advance slides as you normally would. Remember to speak naturally and avoid reading your paper.
When you’re finished recording, press escape or navigate to the black screen at the end of presentation mode. If you need to re-record a certain slide, select the “record from current slide” option. Make sure you’re on the slide that you want to re-record before you select this. When you’re finished, export the file as a video, or “save as” an Mp4 file.
Here are a couple of step-by-step tutorials:
PowerPoint Voice-over Tutorial, by Joshua Johnson
You Can Make a Narrated PowerPoint Video!, by Microsoft Education
Attendees will be able to view and download presentation files directly in Ex Ordo. We will also include slides or recordings (if provided) on the conference website. If authors wish to opt out of having their files available, you may do so in Ex Ordo. Please see our accessibility guidelines page for important information about making your presentation accessible.
File types can be:
- PowerPoint Files
- Word Document (final paper, for proceedings; please use the author template when creating your final paper)
**Ex Ordo currently does not support video files. If you wish to include your recorded video file on the conference website, please upload it to this Google drive folder, or email it to email@example.com. Please name your file as Corresponding author last name and first few words of the title (example: Belanger-Getting to Scale).
All authors will be able to include an optional biography in Ex Ordo and we recommend adding your brief biographies to your final paper.
Code of Conduct
The 2020 Library Assessment Conference Code of Conduct applies to presenters and attendees.
Don’t forget to follow us on Twitter @LA_Conference.
Questions & Technical Support
Please email Angela at firstname.lastname@example.org with any questions.
Accessible Posters and Slides
The Library Assessment Conference is committed to providing access to its web content to people with disabilities. To help us meet our commitment, please follow these guidelines when creating PowerPoint slides and posters to be shown at the conference and subsequently posted to the website.
Training and Resources
Tips for creating an effective presentation and poster design.