Presenters

Slides and/or Recordings

Slides or recordings (if provided) will be available on the conference website. Please see our accessibility guidelines page for important information about making your presentation accessible.

You can upload your files through the Ex Ordo platform (see a how-to here), a shared Google folder, or by emailing them to laconf@arl.org. Please name your file as Corresponding author last name and first few words of the title (example: Belanger-Getting to Scale).

Final papers can be uploaded to the  Ex Ordo platform (see a how-to here) as Word documents or emailed to laconf@arl.org. Please download the Word template and see the Paper Style Guide for more information.

All authors will be able to include an optional biography in Ex Ordo and we recommend adding your brief biographies to your final paper. Final papers are due on a rolling basis for presenters (one week after your presentation).

Presentation Options and Logistics

Authors will have the option to present their materials in the following ways:

• Presenting live during the webinar and sharing their screen
• Presenting live during the webinar and having the webinar moderator/host share the screen (file must be submitted in advance, one week before presentation)
• Playing a recording of their presentation through screen sharing and being present for a live Q&A
• Having the moderator/host screen share the recorded presentation and being present for a live Q&A (file must be submitted in advance, one week before presentation)

Each session will include 8–10 paper presentations on a common theme. A moderator will welcome the audience, coordinate the speakers, and keep time.

Sessions will be conducted via Zoom webinars. Attendees will be muted, and all presenters for that session will be invited as “panelists,” giving them the ability to mute/unmute themselves and share their screens. Each session will have a moderator. Moderators will make opening remarks, introduce speakers, and facilitate Q&A. ARL staff will serve as tech coordinators during each session.

Presenters should discuss the key points of their work within the allotted time frame. Presenters should prepare to submit their final paper for the conference proceedings, but should avoid reading their paper during the session. Visit the resources page for tips on creating effective presentations and posters.

Presentations will be 10–15 minutes each, followed by a 5 minute live Q&A for a total of no more than 20 minutes. Please limit your presentation to 3 presenting authors for live presentations (no limit for recorded presentations). All authors may participate in the live Q&A.

Recommendations for Recording Your Presentation

An easy way to create a recorded video presentation from your slides is to use the voice over feature built into PowerPoint. First, be sure your slides are finalized. Under the “slide show” tab, select the “Record Slide Show” button > start recording from beginning. This will put you in presentation mode, where you can press the space bar or use the arrow keys/mouse to advance slides as you normally would. Remember to speak naturally and avoid reading your paper.

When you’re finished recording, press escape or navigate to the black screen at the end of presentation mode. If you need to re-record a certain slide, select the “record from current slide” option. Make sure you’re on the slide that you want to re-record before you select this. When you’re finished, export the file as a video, or “save as” an Mp4 file.

Here are a couple of step-by-step tutorials:

PowerPoint Voice-over Tutorial, by Joshua Johnson

You Can Make a Narrated PowerPoint Video!, by Microsoft Education

Code of Conduct

The 2020 Library Assessment Conference Code of Conduct applies to presenters and attendees.

Social Media

Don’t forget to follow us on Twitter @LA_Conference.

Questions & Technical Support

Please email Angela at laconf@arl.org with any questions.

The Library Assessment Conference is committed to providing access to its web content to people with disabilities. To help us meet our commitment, please follow these guidelines when creating PowerPoint slides and posters to be shown at the conference and subsequently posted to the website.

Tips for creating an effective presentation and poster design.