Poster Guidelines

A poster is a formal graphic presentation of a topic displayed on poster board. This format offers an excellent opportunity for presenting data and visualizations, big ideas, and action.

All posters are presented during the poster exhibition and reception and posters will be grouped by theme. Posters are presented on tri-fold standing poster boards (36 x 48 inches) throughout the room. Poster presenters stand beside their posters and discuss their work one-on-one or in small groups. Many poster presenters supplement their posters with a handout that summarizes their work and provides contact information for further follow up.

Please visit the Resources and Accessibility pages for tips on creating effective and accessible presentations.

Posters Online

Conference organizers would like to post the poster files online before the conference.

Please name your file as Corresponding author last name and first few words of the title (example: Zaugg-Using Prototypes). If submitting a handout, please attach “handout” to the end of the file name (example: Zaugg-Using Prototypes-handout). If you have trouble uploading your file, please email it to laconf@arl.org.

Poster Boards

The conference will provide each presenter with a tri-fold standing poster board (one per table per poster). Poster boards are made of corrugated cardboard and measure 36 inches high x 48 inches wide (91.44 cm high x  121.92 cm wide). Side panels measure 12 inches (30.48 cm) wide; center panel measures 24 inches (60.96 cm) wide.

The conference will provide the boards. Poster presenters must provide:

  • All materials to be attached to the poster board
  • Supplies to attach your poster (double-sided tape, mounting squares, etc.)

You may choose any method for attaching your posters (please use only one side of the poster board). Some recommended products are:

If you have questions or concerns about your poster format, or would like different accommodations, please email laconf@arl.org.

Getting Your Poster to the Conference

Please either bring your poster with you to the conference or mail it in advance of your arrival. If you plan to mail your poster, please let us know by emailing laconf@arl.org so we can keep a lookout for it.

**Shipping information is forthcoming.

Please be sure your name and poster # are clearly labeled on the outside of your shipping container. (Poster numbers will be listed in the poster schedule.)

Posters must arrive on or before Friday, October 23, 2020; we cannot guarantee the display of posters that arrive after this date. We encourage you to mail the poster via a trackable method.

Setting Up Your Poster

Poster set-up will be available in the same room where the posters will be displayed (date, time, and location TBD). Poster boards will already be placed on tables with the poster number displayed. There will be a limited emergency supply of tools available to attach your poster to the board.

Access to electrical outlets will be limited. Presenters wishing to use a laptop as part of their poster display/presentation should be prepared to run laptops off of batteries.

Presenters are responsible for taking posters with them after the session. If you do not wish to take your poster with you, please leave it in place and we will recycle it for you.

Questions

Please direct questions to laconf@arl.org. We look forward to seeing you in Chicago.